Early Arrival & Late Departure Information

PLEASE NOTE the information below is only for High School and Director participants that have registered for an early arrival and/or late departure. For information regarding Middle School participants, please consult the Middle School Track Information document.

Early check-in (housing only) on Friday, June 23 (for Leadership Weekend) and Sunday, June 25 (for Full Week Summer Symposium) is from 7:00 a.m.- 11:00 p.m. at your designated dormitory. If you are expecting to arrive after 11:00 p.m., please call the Music for All 24-Hour Event Hotline at 877-643-6043 and notify us. A Music for All or Ball State University representative will meet you in the lobby of your assigned dormitory to check you in and give you your key.

During early check-in, you will receive information about a Music for All sponsored activity, a list of local food options, a parking pass if needed, and a specific time for you to return to the residence hall for a floor meeting and room check that evening. The student sponsored activity will be held both Friday and Sunday night for early arriving participants at 6:00 p.m. at Cardinal Lanes Bowling Alley in the Student Center. Attendance at the sponsored activity is required by students, unless directly supervised by your parent/guardian or director/teacher. You will be required to sign in with a Music for All staff member at the activity; please plan on meeting them at the entrance to the Student Center.

You are responsible for your own breakfast and lunch. Dining Halls and local food establishments are within a couple blocks of the residence halls. A list of nearby campus food establishments is available on the Summer Symposium Campus Map. Registration will take approximately 30 minutes, so early check-in is recommended.

For participants arriving early on Friday, June 23: SATURDAY MORNING REGISTRATION (LEADERSHIP WEEKEND EXPERIENCE): Leadership Weekend Registration occurs between 8:00 a.m. – 1:00 p.m. on Saturday, June 24 (location TBD). The Opening Session for Leadership Weekend Experience will begin promptly at 1:00 p.m. in Pruis Hall. If you are continuing on for the weeklong Symposium, you do not need to re-register on Monday, however you are still required to participate in your track’s placement auditions, if applicable.

For participants arriving early on Sunday, June 25: MONDAY MORNING REGISTRATION (FULL WEEK SUMMER SYMPOSIUM): Symposium registration occurs between 8:00 a.m. – 1:00 p.m. on Monday, June 26 (location TBD). The Opening Session for Summer Symposium will begin promptly at 1:00 p.m. in Emens Auditorium.

PLEASE NOTE Students in the Color Guard, Concert Band, Orchestra, Jazz Band, and Middle School Concert Band divisions require placement auditions that will occur on Monday morning prior to Opening Session. Make sure you leave enough time to register AND complete your audition prior to the Opening Session. Refer to your weekly schedule for building and room information.

FOR LATE DEPARTURES ON SUNDAY, JULY 2: Camp officially ends at 3:00 p.m. on Saturday, July 1. There will be a student sponsored activity for late departure participants held that evening at 6:00 p.m. at Cardinal Lanes Bowling Alley in the Student Center. Attendance at the sponsored activity is required by students. You will be required to sign in with a Music for All staff member at the activity; please plan on meeting them at the entrance to the Student Center. After the activity, there will be one final floor meeting and room check. On Sunday morning, July 2, breakfast is on your own and you must check out of your dormitory by 9:00 a.m.

SPECIAL NOTE TO PARENTS: Music for All does provide supervision at the evening sponsored activities; however, the students are expected to follow the instructions in this document and to abide by the honor system. If your child does not participate in the sponsored activity for any reason, Music for All will not be responsible for them.

SPECIAL SAFETY NOTE: As with any major university campus, we advise students not to travel anywhere at any time alone. All areas around campus are well-lit and can be very busy, especially during the evening hours.

FLOOR MEETINGS/ROOM CHECKS: Every night of camp, you will attend a floor meeting with your SWAG (camp counselor) around 10:30 p.m. After the meeting, there will be room checks and lights out.

FOOD: The first meal provided for Leadership Weekend participants is dinner on Saturday, June 24. The first meal provided for Full Week participants is dinner on Monday, June 26. The last meal provided for Full Week participants is lunch on July 1. Food is available for purchase at dining Halls and local food establishments within a couple blocks of the residence halls. A list of nearby campus food establishments is available on the Summer Symposium Campus Map. We ask that you go only to these local establishments, and, for your own safety, do not venture outside this area.

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