Frequently Asked Questions (FAQ’s) & Downloads

General Information

How do students enroll in Summer Symposium (Camp)?

You can enroll online by clicking “Register Now” button in the top right hand corner of your screen.

What is the latest date I can enroll?
May 20 is the deadline to enroll without late fees. After that, you will be charged $65 as a late fee.
How much does it cost to attend? When is the payment due?

The price of attendance depends on your enrollment date. If you enroll by January 31, the cost of Camp is $567; by March 31, $617; and by May 20, $667.

Note: These prices are for students/directors who are staying in the dorms. For Commuter prices, please see camp.musicforall.org/info

What is included in the fee?
The fee includes tuition, housing, meals, tickets to all evening concerts, a t-shirt, and a group photo. Transportation costs are not included.
What is the Leadership Weekend Experience?

Leadership Weekend is a two-day, intensive leadership workshop for students and directors. It is perfect for students who already hold leadership positions, students who would like to be in leadership positions eventually, and directors who want to bring the lessons back to their own programs. It’s awesome and you should add it on to your Camp experience!

What is a division and how does it work? Can I be in more that one division?

A student division is kind of like a major for your time at Camp. You can be in the Drum Major Institute division, the Concert Band division, the Marching Band division, the Orchestra division, the Jazz division, the Percussion division, or the Color Guard division.

No, you cannot choose more than one division.

**Currently, there are no division choices for Middle School students. Middle School students attend the Middle School Concert Band camp.

Can parents attend the final concert?

All Final Performances are free and open to all parents and family members who wish to attend. They will begin at approximately 9:00 a.m. and conclude at 3:00 p.m. on Saturday, July 1. The Symposium concludes immediately after the final performances.

Family members are encouraged to attend the Parent Breakfast (7:00 a.m.) and Family Day Picnic (11:00 a.m.) in addition to watching the final performances. Dorm checkout will begin after the performances have been completed. To order tickets for the Parent Breakfast and Family Day Picnic, please fill out the form found at http://www.musicforall.org/camp-family-form.. A limited number of tickets will be available on site, so we encourage parents and families to order them in advance.

Please note that all students are required to stay until 3 p.m. for the conclusion of the final performances. Exceptions will be made for students who turn in an Early Departure Form (completed and signed by a parent/guardian) at check-in at the beginning of Camp.

What hotel accommodations are available in Muncie for parents?

Parents will need to make hotel accommodations on their own. Hotel rooms in Muncie are in limited supply (especially at the end of camp when Drum Corps fans are in town) so we suggest you do your research and make your plans early. Hotels that Music for All has used in the past have included: Hampton Inn, Fairfield, and the Courtyard Muncie in Downtown Muncie.

How can I keep in touch with what's happening at Camp?

We invite you to connect with the Summer Symposium through Music for All’s social media outlets. Find all the details here: http://www.musicforall.org/connect/social-media

I'm a marching percussionist. What division should I choose?

You will choose the National Percussion Symposium and select Marching Percussion as your track within that division.

Middle School Camp

What makes the Middle School Concert Band Camp different from other camps?
The Middle School Concert Band Camp at the Music for All Summer Symposium offers a week-long, immersive camp experience for middle school band students. Students will spend an inspired, fun week with renowned teachers, exciting artists and fellow campers from across the country. Designed from the ground up with the middle school student in mind, students will grow as both musicians and individuals. Their experience will be positively life-changing!
Which students are ready for the Middle School Concert Band Camp?
Students going into 7th & 8th grades with at least 1.5 years of playing experience are ready to join us for a fun and exciting week. We’ve designed the Camp from the ground up to provide a positive, caring environment with special attention to the needs of the middle school student.
How does the daily schedule work for the Middle School Concert Band Camp?
Each day begins around 8am with a healthy breakfast, and concludes after an amazing evening concert, around 10pm. Each day includes 4+ hours of playing time in rehearsals, sectionals, and masterclasses. Students will fill out their day in team-building activities & recreational time like bowling, billiards, climbing wall, and other social activities.
Who teaches the Middle School Camp students during the week?

The Music for All Summer Symposium is known for bringing-in renowned teachers and artists. The directors and masterclass teachers are highly-qualified, student-centered educator musicians. The featured middle school conductors, Stacey Dolan from VanderCook College of Music in Illinois and Rachel Maxwell from Traughber Jr H.S. in Oswego, Illinois are well-respected music educators.

What other activities, beyond playing, will the Middle School Camp students do during the week?

The Middle School Concert Band Camp is designed from the ground up to provide a positive, caring environment with special attention to the needs of the middle school student. We’ve built-in time each day for students to participate in a variety of activities outside of their rehearsals and sectionals:

  • team-building/character sessions
  • recreational activities like open gym, bowling, billiards, and climbing wall
  • outstanding evening concerts like the DCI Central Indiana show and Yamaha Young Artists
  • special visits to other Camp areas like Jazz, Colorguard, and Marching Band
When do Middle School Camp students need to arrive at Ball State?

Registration for the Middle School Concert Band Camp is from 8:00 a.m. to 1:00 p.m. on Monday morning, and the Opening Session is at 1:00 p.m.

Please note that the middle school campers will have placement hearings on Monday morning during registration and will need to arrive well before 1:00 p.m. to perform them. The placement hearing materials can be found at musicforall.org/mscamp.

Do Middle School Camp students have an audition when they arrive at Camp?
All middle school campers will have placement hearings on Monday morning during registration and will need to arrive well before 1:00 p.m. to perform them. The placement hearing materials can be found at musicforall.org/mscamp.
What should my Middle School Camp student bring with them to Camp?

A recommended packing list can be found here:
http://www.musicforall.org/what-we-do/summer-camp/students/what-to-bring

In addition to standard camp needs, the Middle School Concert Band Camp students should also bring:

  • Your instrument with your name, address and school marked on the case. Percussionists will only need to bring a stick bag with snare drum sticks, timpani mallets, and keyboard mallets.
  • A fold-up music stand marked with your name, address, and school.
  • Any necessary supplies or accessories, such as reeds, neck straps, valve oil, etc. Muncie Music Center will be on campus during the week to sell reeds, oil, etc.
  • Comfortable attire – shorts, jeans & t-shirts – are appropriate for the Camp week. Please note that you will be in air conditioning for the majority of your day. [no clothing with inappropriate/offensive language]
  • Remember, middle school campers will wear their Camp tee-shirts throughout the week. Each student will receive two tee-shirts at registration; these Camp shirts will their “uniform” for the week. Shirts will be laundered every other day.

Learning Environment

How does the daily schedule work?

While at camp, students are required to attend all classes, concerts, and floor meetings. The following is a basic schedule from approximately 7:00 a.m. – 11:00 p.m. every day:

Breakfast
Morning Classes
Lunch
Afternoon Classes
Dinner
Evening Class
Special Concert
Mandatory Floor Meeting
Bed Check
Lights Out
** Each division’s schedule will be available online during the week of camp.

Who teaches the students during the week?
The Music for All Summer Symposium is known for bringing-in renowned teachers and artists. The directors and masterclass teachers are highly-qualified, student-centered educator musicians.
What if my child needs an instrument to use that week?
Although most student bring their own instrument or an instrument from their school to Camp, we can accommodate most instrument needs should it arise. Percussionists will only need to bring a stick bag with snare drum sticks, timpani mallets, and keyboard mallets.

Student Life

What is appropriate attire for the week of Camp?

Comfortable attire – shorts, jeans & t-shirts – are appropriate for the Camp week.

 

No clothing with inappropriate/offensive language. No boxer/spandex/short short, halter/tube tops, or swimwear please.

Please note that “Indoor Divisions:” Concert Band, MS Concert Band Camp, Jazz, Concert Percussion, and Orchestra will be in air conditioning for the majority of your day. You may want to bring layers and dress accordingly.

“Outdoor Divisions:” Marching Band, Drum Major Institute, Marching Percussion, Color Guard will be outside for the majority of the day, and should dress accordingly.

How are students supervised during the week? (and what is a SWAG?)
The SWAG Team members are the Music for All Camp’s counselors, teaching assistants, and superheroes. They are selected by vigorous application process, undergo a background check, and carry forward the 35 year tradition of ensuring safe, positively life-changing experiences for campers.
What do students wear for their final performance?

Final performance attire varies by Student Division.

 

Middle School Concert Band Camp: Students will wear one of their designated Camp t-shirts (provided); full-length, dark dress pants (no leggings, please) and dark dress shoes.

Drum Major Institute: Students will wear khaki shorts. No jeans, please.

Marching Band: For the DCI show and Final Performance, each student should wear khaki shorts, athletic shoes, and the FJM T-shirt that will be given to them during camp. No hats, sunglasses, or jewelry will be worn for these performances.

Jazz Band: Students will wear blue jeans, white button-show shirt, tie, and black shoes.

Concert Band (High School): Students will wear Concert Black. Girls: long black skirt (below the knee) or slacks are acceptable with a white blouse and black shoes. Boys: black pants, white shirt, dark colored tie, black socks, and black shoes.

National Percussion Symposium: Concert Percussion – same dress code as Concert Band above. Marching Percussion – same dress code as Marching Band above.

Orchestra: Students will wear Concert Black. Girls: long black skirt (below the knee) or slacks are acceptable with a white blouse and black shoes. Boys: black pants, white shirt, black socks, and black shoes.

Color Guard: Students will wear dark (black, dark gray, dark blue) shorts, white top or t-shirt, and tennis shoes.

Where do students stay at Ball State?
Students will stay in a dorm room with one other student; Music for All will email the housing assignment in late May/early June.
Can I request a specific roommate?

Yes, you may request a specific roommate, but the two of you MUST be arriving and departing on the same day. For instance, if you arrive on Friday night and your friend arrives on Saturday morning, you cannot be roommates. Each room houses two students. Requests can be indicated on the Student Registration Form; requests must be mutual. Music for All will make every effort to accommodate rooming requests.

 

Please note that if you add a roommate request after May 20, you will be charged a $20 late change fee.

How many students will be in each dorm room?
You and a roommate, so two total. There are no exceptions.
When does the meal plan start?

If you are participating in Leadership Weekend, your meals start at Dinner on Saturday, June 24th.

 

If you are participating in full-week camp ONLY, your meals start at Dinner on Monday, June 26th.

How can I contact my child in case of an emergency at home?

To reach Music for All while we are on-site (June 25 – July 2), please call 877-643-6043.

 

Headquarters Hours: 8:00 a.m. – 10:00 p.m. daily, Friday, June 25 – Saturday, July 1.

How will I be contacted if there is an emergency at Camp?

If there is an emergency at camp, Music for All will contact the “Emergency contact” that was listed on your student’s registration form. Please make sure phone numbers are listed that will be the best to reach you at.

Travel & Packing Information

Where does Camp take place?

Camp is held on the campus of Ball State University in Muncie, Indiana. Muncie is about 90 minutes from the Indianapolis International Airport.

How do I get from the Indianapolis International Airport to the Ball State campus?

You can reserve a spot on our shuttle. This shuttle is an additional fee, and information about the shuttle reservations will be emailed to you (and posted on the website.)

What is the Get on the Bus program? Is there a bus coming from my area to Camp?

Music for All has developed routes from areas of the country with buses already scheduled to transport students to the Summer Symposium.

Students and parents, if you’re looking for a bus, visit this page: camp.musicforall.org/bus

When do students need to arrive at Ball State?

All participants should report to the Symposium registration room, located in the Park Hall Multipurpose Room, to officially check-in and pick up a credential and notebook.

For Leadership Weekend: Registration is from 8:00 a.m. – 1:00 p.m. on Saturday, June 24th (opening session begins at 1pm)

For Full Week Symposium: Registration is from 8:00 a.m. – 1:00 p.m. on Monday, June 26th (opening session begins at 1pm)

Check-in will take approximately 30 minutes per participant. We encourage you to arrive early to ensure you complete your check-in and placement hearings/auditions (if applicable for your division) prior to opening session.

 

Where do I go when I arrive at Ball State?
Please head to your dorm first to get your key and drop off your stuff, and then visit the registration when it opens at Park Hall.
How does Early Arrival work?

Early arrival check-in will be Sunday, June 25 from 7:00 a.m.-11:00 p.m. at the designated dormitory. Students can indicate the need to arrive early when registering. Each additional night will cost $26.

During check-in, students will receive information about MFA-sponsored events, and a specific time for them to return to the residence hall for a floor meeting and room check that evening. After moving into the residence hall, unless directly supervised by their parent/guardian or teacher, we require students to attend the MFA-sponsored activities for the afternoon and evening.

What is the earliest time I can arrive on Sunday for Early Arrival?
You can arrive any time, but be aware that there won’t be a whole lot for you to do.
What is the latest time I can arrive on Sunday for Early Arrival?

The latest someone will be at the registration table will be 10:00 p.m. If you have to arrive later than that, please call 877-643-6043 so we can have someone at the dorm to let you in.

Do I have an audition when I arrive at Camp?

This varies by division – for full details, please view the Audition and Track information document that was sent to you.

Middle School Concert Band: All middle school campers will have placement hearings on Monday morning during registration and will need to arrive well before 1:00 p.m. to perform them. The placement hearing materials can be found at musicforall.org/mscamp.

Drum Major Institute: No audition

Marching Band: Hearing placements will occur during the Marching Band track sessions on the first day of camp.

Jazz Band: Auditions before opening session.

Concert Band: All Concert Band Brass/Woodwind students must complete two auditions to determine ensemble placement, and one to
establish chair placement. Auditions will be on-site on Monday before opening session.

Concert Percussion: All Concert Band percussion students will have a placement audition on Monday prior to the opening session of
camp.

Orchestra: Students enrolled in the Orchestra Track will audition on a solo of your choice and the following scales: G, D and C Major Scales. Students may choose to play 1, 2 or 3 octave scales.

Color Guard: Auditions will be held before opening session on Monday.

What time does Camp end on Saturday?

Camp ends at 3:00 p.m. on Saturday afternoon. Campers booking flights from the Indianapolis International Airport should try to aim for flights leaving after 7:00 p.m.

I need to leave Camp before 3:00pm on Saturday. How do I arrange that?
If you have to leave early, please submit the Early Departure Form and give it to your SWAG at Check-in. Please note that you will miss final performances if you leave before 3:00 p.m.
How does Late Departure work?

Camp officially ends at 3:00 p.m. on Saturday, July 1. However, some students choose to remain on campus, having made prior housing arrangements with Music for All. If you plan on staying until Sunday, July 2, you must add an additional night of housing to your registration and fill out the Late Departure form.

What should my student bring with them to Camp?

A recommended packing list can be found on the Music for All website, here:

What To Bring To Camp

*in addition to the general packing list, make sure you review the division specific packing lists at the bottom of the page.

How do I ship my instrument/equipment to and from Camp?

Please notify Music for All of any instruments or additional equipment you will be shipping to the Summer Symposium as soon as possible.

You will need to ship the package so that it arrives no earlier than Tuesday before Camp and no later than the day before you arrive. REMEMBER: All Mail MUST Go Through Campus Processing, so please allow for an additional day or so for the shipment to reach its destination.

You can schedule a return shipment ahead of time if you’d like, or your SWAG can help you schedule one at the end of Camp.

Shipping  Address:

“Student’s name”
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303

Are there refrigerators in the dorm rooms?

No. Please don’t bring mini-fridges with you.

Can I bring a laptop/tablet?
Though laptops/tablets are allowed, students are encouraged to leave these expensive items at home. The busy schedule will allow little time to use them during the week.
Can I bring my mobile phone?
Student cell phones are permitted; however, they must be turned off during sessions and concerts.
What items are prohibited from the Summer Symposium?

The following items are prohibited from the Music for All Summer Symposium:

  • rollerblades
  • skateboards
  • scooters
  • coffee makers
  • bicycles
  • non-performance weapons of any type, such as pocket knives, Swiss Army knives, etc.
I'm driving to Muncie. Where can I park?
You can park near your dorm when you arrive, and you will receive a parking pass and instructions about where to park when you check in to your dorm. Please note that students who are staying on campus will be asked to turn their car keys into their SWAG at Check-in. If you’re a Commuter, you will be given a parking pass at Registration.

Medical

What if a student has allergies or food restrictions? Can you accommodate them?
Yes. Please make us aware of any restrictions in the Medical Information portion of the registration process. It would be a good idea to let your SWAG know about it, too.
If a student has medical issues or restrictions, how is it handled?
Please make us aware of any issues in the Medical Information portion of the registration process, and please check in with the nurse and your SWAG when you come to registration.
Is there a nurse on staff at Camp? Can I speak with him/her before Camp starts?
Yes, there is a nursing staff on-site 24 hours a day, seven days a week. You and/or your student will be able to speak with the Head Nurse at Registration about any concerns you have. If you absolutely must speak with the nursing staff before Camp begins, please call us at 800-848-2263 or email us at info@musicforall.org.
How are student medications handled?

In order to ensure the safety of all students on campus, all students with prescription medication (with the exception of insulin, inhalers, and EpiPens) are required to turn the medication over to the camp nurse during Check-In.

Please note that the nursing staff can ONLY distribute medication that is provided by the student at check-in.

Miscellaneous

In what time zone is Muncie?

Muncie is in Eastern Time Zone.

Do I need to bring any money?

If you want to buy snacks or souvenirs, or if you need to eat a meal before your meal plan starts, you should bring spending money. Otherwise, all your needs should be covered.

What is the weather like in Muncie in the summer?

Indiana weather is unpredictable, but you can expect the weather mostly to be hot and humid. Temperatures typically range from 70 to 95 degrees, and it is not uncommon for there to be 90%+ humidity. (Thankfully, the dorms are air-conditioned.) There is always a chance of rain as well, so bring an umbrella and rain boots if you’d like.

Is there wifi in the dorms?
Yes.
I lost my dorm key. What should I do?
Find your SWAG, and s/he will help you get a new one. Ball State does charge for lost room keys and lost meal cards. The cost for replacements are the responsibility of the student.
I need reeds/cork grease/valve oil/instrument repair. What should I do?
Muncie Music Center will be on site and will be able to help you. See your SWAG or instructor for help.
I left something behind at Camp. What should I do?

Please call the Music for All office at 800-848-2263 or email us at info@musicforall.org to inquire about lost items.

Can students be sent packages while at Camp?

They can, but please be aware that all shipments must go through Ball State’s central receiving office, which typically adds a day to shipping time. You cannot ship items directly to a student’s dorm.

A member of Music for All or the SWAG Team will deliver all mail directly to the student’s room within the Residence Hall. The University receives several large shipments of mail per day, so letters or packages may not be processed the day it arrives. We advise you to send mail EARLY so that it will get to your child while they are on campus. The letter/package should be addressed as follows:

“Student’s Name”
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303

 

 

Where is parking available at Ball State?

On the weekends, parking is fairly unrestricted on campus. During the week, you may have to pay to park. Please see the parking map in the Student Information Packet for more details.

Pin It on Pinterest

Shares
Share This