Frequently Asked Questions (FAQ’s) & Downloads
How do students enroll in Summer Symposium (Camp)?
What is the latest date I can enroll?
How much does it cost to attend? When is the payment due?
The price of attendance depends on your enrollment date. If you enroll by January 31, the cost of Camp is $567; by March 31, $617; and by May 20, $667.
Note: These prices are for students/directors who are staying in the dorms. For Commuter prices, please see camp.musicforall.org/info
What is included in the fee?
What is the Leadership Weekend Experience?
Leadership Weekend is a two-day, intensive leadership workshop for students and directors. It is perfect for students who already hold leadership positions, students who would like to be in leadership positions eventually, and directors who want to bring the lessons back to their own programs. It’s awesome and you should add it on to your Camp experience!
What is a division and how does it work? Can I be in more that one division?
A student division is kind of like a major for your time at Camp. You can be in the Drum Major Institute division, the Concert Band division, the Marching Band division, the Orchestra division, the Jazz division, the Percussion division, or the Color Guard division.
No, you cannot choose more than one division.
**Currently, there are no division choices for Middle School students. Middle School students attend the Middle School Concert Band camp.
Can parents attend the final concert?
All Final Performances are free and open to all parents and family members who wish to attend. They will begin at approximately 9:00 a.m. and conclude at 3:00 p.m. on Saturday, July 1. The Symposium concludes immediately after the final performances.
Family members are encouraged to attend the Parent Breakfast (7:00 a.m.) and Family Day Picnic (11:00 a.m.) in addition to watching the final performances. Dorm checkout will begin after the performances have been completed. To order tickets for the Parent Breakfast and Family Day Picnic, please fill out the form found at http://www.musicforall.org/camp-family-form.. A limited number of tickets will be available on site, so we encourage parents and families to order them in advance.
Please note that all students are required to stay until 3 p.m. for the conclusion of the final performances. Exceptions will be made for students who turn in an Early Departure Form (completed and signed by a parent/guardian) at check-in at the beginning of Camp.
What hotel accommodations are available in Muncie for parents?
Parents will need to make hotel accommodations on their own. Hotel rooms in Muncie are in limited supply (especially at the end of camp when Drum Corps fans are in town) so we suggest you do your research and make your plans early. Hotels that Music for All has used in the past have included: Hampton Inn, Fairfield, and the Courtyard Muncie in Downtown Muncie.
How can I keep in touch with what's happening at Camp?
We invite you to connect with the Summer Symposium through Music for All’s social media outlets. Find all the details here: http://www.musicforall.org/connect/social-media
I'm a marching percussionist. What division should I choose?
You will choose the National Percussion Symposium and select Marching Percussion as your track within that division.
Middle School Camp
What makes the Middle School Concert Band Camp different from other camps?
Which students are ready for the Middle School Concert Band Camp?
How does the daily schedule work for the Middle School Concert Band Camp?
Who teaches the Middle School Camp students during the week?
The Music for All Summer Symposium is known for bringing-in renowned teachers and artists. The directors and masterclass teachers are highly-qualified, student-centered educator musicians. The featured middle school conductors, Stacey Dolan from VanderCook College of Music in Illinois and Rachel Maxwell from Traughber Jr H.S. in Oswego, Illinois are well-respected music educators.
What other activities, beyond playing, will the Middle School Camp students do during the week?
The Middle School Concert Band Camp is designed from the ground up to provide a positive, caring environment with special attention to the needs of the middle school student. We’ve built-in time each day for students to participate in a variety of activities outside of their rehearsals and sectionals:
- team-building/character sessions
- recreational activities like open gym, bowling, billiards, and climbing wall
- outstanding evening concerts like the DCI Central Indiana show and Yamaha Young Artists
- special visits to other Camp areas like Jazz, Colorguard, and Marching Band
When do Middle School Camp students need to arrive at Ball State?
Registration for the Middle School Concert Band Camp is from 8:00 a.m. to 1:00 p.m. on Monday morning, and the Opening Session is at 1:00 p.m.
Please note that the middle school campers will have placement hearings on Monday morning during registration and will need to arrive well before 1:00 p.m. to perform them. The placement hearing materials can be found at musicforall.org/mscamp.
Do Middle School Camp students have an audition when they arrive at Camp?
What should my Middle School Camp student bring with them to Camp?
A recommended packing list can be found here:
In addition to standard camp needs, the Middle School Concert Band Camp students should also bring:
- Your instrument with your name, address and school marked on the case. Percussionists will only need to bring a stick bag with snare drum sticks, timpani mallets, and keyboard mallets.
- A fold-up music stand marked with your name, address, and school.
- Any necessary supplies or accessories, such as reeds, neck straps, valve oil, etc. Muncie Music Center will be on campus during the week to sell reeds, oil, etc.
- Comfortable attire – shorts, jeans & t-shirts – are appropriate for the Camp week. Please note that you will be in air conditioning for the majority of your day. [no clothing with inappropriate/offensive language]
- Remember, middle school campers will wear their Camp tee-shirts throughout the week. Each student will receive two tee-shirts at registration; these Camp shirts will their “uniform” for the week. Shirts will be laundered every other day.
How does the daily schedule work?
While at camp, students are required to attend all classes, concerts, and floor meetings. The following is a basic schedule from approximately 7:00 a.m. – 11:00 p.m. every day:
Mandatory Floor Meeting
** Each division’s schedule will be available online during the week of camp.
Who teaches the students during the week?
What if my child needs an instrument to use that week?
What is appropriate attire for the week of Camp?
Comfortable attire – shorts, jeans & t-shirts – are appropriate for the Camp week.
No clothing with inappropriate/offensive language. No boxer/spandex/short short, halter/tube tops, or swimwear please.
Please note that “Indoor Divisions:” Concert Band, MS Concert Band Camp, Jazz, Concert Percussion, and Orchestra will be in air conditioning for the majority of your day. You may want to bring layers and dress accordingly.
“Outdoor Divisions:” Marching Band, Drum Major Institute, Marching Percussion, Color Guard will be outside for the majority of the day, and should dress accordingly.
How are students supervised during the week? (and what is a SWAG?)
What do students wear for their final performance?
Final performance attire varies by Student Division.
Middle School Concert Band Camp: Students will wear one of their designated Camp t-shirts (provided); full-length, dark dress pants (no leggings, please) and dark dress shoes.
Drum Major Institute: Students will wear khaki shorts. No jeans, please.
Marching Band: For the DCI show and Final Performance, each student should wear khaki shorts, athletic shoes, and the FJM T-shirt that will be given to them during camp. No hats, sunglasses, or jewelry will be worn for these performances.
Jazz Band: Students will wear blue jeans, white button-show shirt, tie, and black shoes.
Concert Band (High School): Students will wear Concert Black. Girls: long black skirt (below the knee) or slacks are acceptable with a white blouse and black shoes. Boys: black pants, white shirt, dark colored tie, black socks, and black shoes.
National Percussion Symposium: Concert Percussion – same dress code as Concert Band above. Marching Percussion – same dress code as Marching Band above.
Orchestra: Students will wear Concert Black. Girls: long black skirt (below the knee) or slacks are acceptable with a white blouse and black shoes. Boys: black pants, white shirt, black socks, and black shoes.
Color Guard: Students will wear dark (black, dark gray, dark blue) shorts, white top or t-shirt, and tennis shoes.
Where do students stay at Ball State?
Can I request a specific roommate?
Yes, you may request a specific roommate, but the two of you MUST be arriving and departing on the same day. For instance, if you arrive on Friday night and your friend arrives on Saturday morning, you cannot be roommates. Each room houses two students. Requests can be indicated on the Student Registration Form; requests must be mutual. Music for All will make every effort to accommodate rooming requests.
Please note that if you add a roommate request after May 20, you will be charged a $20 late change fee.
How many students will be in each dorm room?
When does the meal plan start?
If you are participating in Leadership Weekend, your meals start at Dinner on Saturday, June 24th.
If you are participating in full-week camp ONLY, your meals start at Dinner on Monday, June 26th.
How can I contact my child in case of an emergency at home?
To reach Music for All while we are on-site (June 25 – July 2), please call 877-643-6043.
Headquarters Hours: 8:00 a.m. – 10:00 p.m. daily, Friday, June 25 – Saturday, July 1.
How will I be contacted if there is an emergency at Camp?
If there is an emergency at camp, Music for All will contact the “Emergency contact” that was listed on your student’s registration form. Please make sure phone numbers are listed that will be the best to reach you at.
Travel & Packing Information
Where does Camp take place?
Camp is held on the campus of Ball State University in Muncie, Indiana. Muncie is about 90 minutes from the Indianapolis International Airport.
How do I get from the Indianapolis International Airport to the Ball State campus?
You can reserve a spot on our shuttle. This shuttle is an additional fee, and information about the shuttle reservations will be emailed to you (and posted on the website.)
What is the Get on the Bus program? Is there a bus coming from my area to Camp?
Music for All has developed routes from areas of the country with buses already scheduled to transport students to the Summer Symposium.
Students and parents, if you’re looking for a bus, visit this page: camp.musicforall.org/bus
When do students need to arrive at Ball State?
All participants should report to the Symposium registration room, located in the Park Hall Multipurpose Room, to officially check-in and pick up a credential and notebook.
For Leadership Weekend: Registration is from 8:00 a.m. – 1:00 p.m. on Saturday, June 24th (opening session begins at 1pm)
For Full Week Symposium: Registration is from 8:00 a.m. – 1:00 p.m. on Monday, June 26th (opening session begins at 1pm)
Check-in will take approximately 30 minutes per participant. We encourage you to arrive early to ensure you complete your check-in and placement hearings/auditions (if applicable for your division) prior to opening session.
Where do I go when I arrive at Ball State?
How does Early Arrival work?
Early arrival check-in will be Sunday, June 25 from 7:00 a.m.-11:00 p.m. at the designated dormitory. Students can indicate the need to arrive early when registering. Each additional night will cost $26.
During check-in, students will receive information about MFA-sponsored events, and a specific time for them to return to the residence hall for a floor meeting and room check that evening. After moving into the residence hall, unless directly supervised by their parent/guardian or teacher, we require students to attend the MFA-sponsored activities for the afternoon and evening.
What is the earliest time I can arrive on Sunday for Early Arrival?
What is the latest time I can arrive on Sunday for Early Arrival?
The latest someone will be at the registration table will be 10:00 p.m. If you have to arrive later than that, please call 877-643-6043 so we can have someone at the dorm to let you in.
Do I have an audition when I arrive at Camp?
This varies by division – for full details, please view the Audition and Track information document that was sent to you.
Middle School Concert Band: All middle school campers will have placement hearings on Monday morning during registration and will need to arrive well before 1:00 p.m. to perform them. The placement hearing materials can be found at musicforall.org/mscamp.
Drum Major Institute: No audition
Marching Band: Hearing placements will occur during the Marching Band track sessions on the first day of camp.
Jazz Band: Auditions before opening session.
Concert Band: All Concert Band Brass/Woodwind students must complete two auditions to determine ensemble placement, and one to
establish chair placement. Auditions will be on-site on Monday before opening session.
Concert Percussion: All Concert Band percussion students will have a placement audition on Monday prior to the opening session of
Orchestra: Students enrolled in the Orchestra Track will audition on a solo of your choice and the following scales: G, D and C Major Scales. Students may choose to play 1, 2 or 3 octave scales.
Color Guard: Auditions will be held before opening session on Monday.
What time does Camp end on Saturday?
Camp ends at 3:00 p.m. on Saturday afternoon. Campers booking flights from the Indianapolis International Airport should try to aim for flights leaving after 7:00 p.m.
I need to leave Camp before 3:00pm on Saturday. How do I arrange that?
How does Late Departure work?
Camp officially ends at 3:00 p.m. on Saturday, July 1. However, some students choose to remain on campus, having made prior housing arrangements with Music for All. If you plan on staying until Sunday, July 2, you must add an additional night of housing to your registration and fill out the Late Departure form.
What should my student bring with them to Camp?
A recommended packing list can be found on the Music for All website, here:
*in addition to the general packing list, make sure you review the division specific packing lists at the bottom of the page.
How do I ship my instrument/equipment to and from Camp?
Please notify Music for All of any instruments or additional equipment you will be shipping to the Summer Symposium as soon as possible.
You will need to ship the package so that it arrives no earlier than Tuesday before Camp and no later than the day before you arrive. REMEMBER: All Mail MUST Go Through Campus Processing, so please allow for an additional day or so for the shipment to reach its destination.
You can schedule a return shipment ahead of time if you’d like, or your SWAG can help you schedule one at the end of Camp.
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303
Are there refrigerators in the dorm rooms?
No. Please don’t bring mini-fridges with you.
Can I bring a laptop/tablet?
Can I bring my mobile phone?
What items are prohibited from the Summer Symposium?
The following items are prohibited from the Music for All Summer Symposium:
- coffee makers
- non-performance weapons of any type, such as pocket knives, Swiss Army knives, etc.
I'm driving to Muncie. Where can I park?
What if a student has allergies or food restrictions? Can you accommodate them?
If a student has medical issues or restrictions, how is it handled?
Is there a nurse on staff at Camp? Can I speak with him/her before Camp starts?
How are student medications handled?
In order to ensure the safety of all students on campus, all students with prescription medication (with the exception of insulin, inhalers, and EpiPens) are required to turn the medication over to the camp nurse during Check-In.
Please note that the nursing staff can ONLY distribute medication that is provided by the student at check-in.
In what time zone is Muncie?
Muncie is in Eastern Time Zone.
Do I need to bring any money?
If you want to buy snacks or souvenirs, or if you need to eat a meal before your meal plan starts, you should bring spending money. Otherwise, all your needs should be covered.
What is the weather like in Muncie in the summer?
Indiana weather is unpredictable, but you can expect the weather mostly to be hot and humid. Temperatures typically range from 70 to 95 degrees, and it is not uncommon for there to be 90%+ humidity. (Thankfully, the dorms are air-conditioned.) There is always a chance of rain as well, so bring an umbrella and rain boots if you’d like.
Is there wifi in the dorms?
I lost my dorm key. What should I do?
I need reeds/cork grease/valve oil/instrument repair. What should I do?
I left something behind at Camp. What should I do?
Please call the Music for All office at 800-848-2263 or email us at firstname.lastname@example.org to inquire about lost items.
Can students be sent packages while at Camp?
They can, but please be aware that all shipments must go through Ball State’s central receiving office, which typically adds a day to shipping time. You cannot ship items directly to a student’s dorm.
A member of Music for All or the SWAG Team will deliver all mail directly to the student’s room within the Residence Hall. The University receives several large shipments of mail per day, so letters or packages may not be processed the day it arrives. We advise you to send mail EARLY so that it will get to your child while they are on campus. The letter/package should be addressed as follows:
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303
Where is parking available at Ball State?
On the weekends, parking is fairly unrestricted on campus. During the week, you may have to pay to park. Please see the parking map in the Student Information Packet for more details.