Participant Portal

How to Modify Registration

You need to have your registration ID from your confirmation email to modify an existing registration.

Modify Your Registration

You can also email camp@musicforall.org and we can modify your registration.

Emergency Information

In the event of an emergency at camp, Music for All will contact the “Emergency Contact” listed in your student’s UltraCamp registration. Please ensure that the phone numbers and email addresses provided are the best ways to reach the designated parent or guardian for calls, texts, or emails.

If a student encounters an issue, they should first speak with a SWAG. The SWAG will communicate with camp nurses or MFA staff, and a parent or guardian will be contacted if necessary. Students should not contact parents directly before involving camp staff, as this could delay proper assistance.

For urgent matters, you can reach Music for All directly at 877.643.6043.

Safety & Security

Music for All prioritizes the health, safety, and well-being of all campers. A dedicated team of medical professionals is on-site throughout camp to assess and care for students who are sick or injured. If further medical attention is needed, students are transported with official supervision to a local urgent care facility or, if necessary, to the emergency room.

The SWAG team serves as counselors, mentors, and role models. These individuals, selected through a rigorous application process, include college students, young professionals, and alumni of the Bands of America Summer Camp. Many SWAGs volunteer to give back and help create the same positive experience they once enjoyed. All SWAGs undergo a background check and participate in on-site training, which includes ethics, behavior standards, and collaboration with the camp medical team.

Your child’s safety is our utmost priority. Campers are required to attend all scheduled classes, meals, concerts, and nightly floor meetings, where attendance is closely monitored to ensure accountability and engagement.

Housing Information

Housing information will be emailed approximately one week before camp.

Roommate requests will be honored if both parties request each other and have the same arrival and departure dates.

Food at Camp

Craving variety? North Dining at Ball State University has it all. From Starbucks to Chick-fil-A, BBQ, an all-day breakfast bar, fresh pastries, and even a waffle station! Explore endless options for every taste.

North Dining hall also features a custom allergen-free meals area!

Note: Dorm rooms do not have refrigerators. Please only bring snacks that do not require refrigeration.

Guidebook

The Bands of America Summer Camp utilizes Guidebook for all things camp. Guidebook is an easy way to view information such as schedules, maps, clinician bios, and more. Access to the camp app will be activated in June 2025.

Day One

For Leadership Weekend, registration takes place from 8:00 a.m. to 11:50 a.m., with the Opening Session starting at 12:00 p.m. in Pruis Hall. Leadership Weekend officially begins following the conclusion of the Opening Session.

For the Full Week of Camp, registration runs from 8:00 a.m. to 12:50 p.m., with the Opening Session beginning at 1:00 p.m. in Emens Auditorium. Camp division-specific activities officially begin after the Opening Session. Please bring all necessary equipment with you to the Opening Session and check the Guidebook for details about your next activity and location.

Travel & Shuttle Information

Music for All offers a safe and convenient shuttle service between the Indianapolis International Airport and Ball State University for campers flying to the Bands of America Summer Camp. To ensure the safety of all minors, no student is ever left alone with a driver.

Please plan your student’s flights to allow for travel time to Muncie, Indiana. For example, if a flight lands at 9:00 a.m., students will likely arrive on campus no earlier than 11:00 a.m. after collecting luggage, boarding the shuttle, and traveling to the university. The cost is $50 for a one-way ride or $100 roundtrip.

To book a shuttle, log in to your UltraCamp account, click on your student’s name, expand the “My Forms” section, and select “Complete a New Form.” Choose the Air Travel Information Form that matches your shuttle reservation, complete it fully, and submit.

Shuttle details will be emailed to you the week before camp.

Mailing to Campus

While at the Bands of America Summer Camp, campers can receive mail. Once received on campus, a Music for All staff member will deliver all mail directly to the camper’s room within their residence hall.

Important Note: Ball State receives several large shipments of mail per day, so a pack may not be received until the day after it arrives on campus. All mail must arrive on campus by Wednesday, June 25 to ensure timely delivery on campus.

Mailing Address:
Atten: STUDENT NAME
C/O Bands of America Summer Camp
Ball State University
University Dining Services
North Dining ND 252
Muncie, IN 47306

Last Day

Saturday, June 28, 2025

Breakfast
7:30-9:00 a.m. Breakfast – North Dining Hall

Parents who signed up for the free Parent Breakfast courtesy of Ball State University may eat in the North Dining Hall (where students also have breakfast)

Student Closing Performances
Look for your student’s division below for closing performance location.


Sursa Hall, BSU

  • Music Production Boot Camp*
  • Middle School Concert Band
  • High School Concert Band

Mapped Location – Sursa Hall

9:30 a.m. Parent Meeting – “Now What?”
Join us for a pre-concert session for parents to give you insight on what your child has been experiencing this week and what you might discover with your child back at home.

*Music Production Boot Camp students, faculty, parents, and families will be directed to a location in the same building for their final session.

10:00-11:30 a.m. Student Performances (see list above for order)


Worthen Arena, BSU

  • Marching Band
  • Color Guard
  • Marching Percussion
  • Drum Majors

Mapped Location – Worthen Arena

9:30 a.m. Parent Meeting – “Now What?”
Join us for a pre-concert session for parents to give you insight on what your child has been experiencing this week and what you might discover with your child back at home.

10:00-11:30 a.m. Student Performances (see list above for order)


Check out – for all Students
Check out is directly with student’s dorm, collect luggage and safe travels home!

Instrument Requests

Music for All will try to accommodate the equipment needs of camp participants on a case-by-case basis. Communicate potential equipment needs as early as possible by contacting us at camp@musicforall.org.

Lost and Found

While on campus, Music for All maintains lost and found items in our headquarters. If you notice an item has been lost or left behind after departing Ball State, please call the Music for All office at 800.848.2263 or email us at camp@musicforall.org to inquire about lost items.

FAQ