Participant Portal

• You need to have your registration ID from your confirmation email to modify an existing registration. Modify Your Registration
  You can also email camp@musicforall.org and we can modify your registration.
• CHANGE FEES: A change fee may apply to any of the following adjustments made to an existing registration after June 12:
  • Roommate changes
  • Housing date changes

• Final Registration: The final day to register for camp in UltrCamp is June 15. Please contact our office for any questions after June 15.
• CANCELLATIONS:
  Before June 1: $250 non-refundable deposit retained and remaining fees refunded
  After June 1: Non-refundable; all monies paid are retained
• LATE FEES: Registrations or payments submitted after June 12 will incur a $75 late fee.
• CHANGE FEES: A change fee will apply to any of the following adjustments made to an existing registration after June 12:
  • Roommate changes
  • Housing date changes

• LOCATION: Park Hall Multi-Purpose Room
• HOURS: June 19-27, 7:00am – 8:00pm EST daily, Exception: Closing at Noon on June 27
• CALL: BOA Summer Camp Hotline: 877.643.6043

• EMERGENCY CONTACT: In the event of an emergency, Music for All will contact the “Emergency Contact” listed in your student’s UltraCamp registration. Please ensure that the phone numbers and email addresses provided are the most reliable.
• ISSUES: If a student has an issue, they should speak with a SWAG first. The SWAG will then communicate with camp nurses or Camp staff. Parents/Guardian will be contacted if necessary. To ensure timely help, students should not contact parents before involving camp staff.
• CALL: BOA Summer Camp Hotline: 877.643.6043
• POLICE: Ball State University Police Department: 765.285.1111

• HEALTH: Music for All prioritizes the health, safety, and well-being of all campers. An on-site team of medical professionals assess and care for students who become sick or injured while at camp. For further care, students are transported with official supervision to a local urgent care facility or the emergency room, if needed.
• COUNSELORS: The SWAG team serves as counselors, mentors, and role models. These individuals, selected through a rigorous application process, include college students, young professionals, and alumni of the Bands of America Summer Camp. All SWAGs undergo a background check and participate in on-site training, which includes ethics, behavior standards, and collaboration with the camp medical team.
• ATTENDANCE: Your child’s safety is our utmost priority. Campers are required to attend all scheduled classes, meals, concerts, and nightly floor meetings, where attendance is closely monitored to ensure accountability and engagement.

MEAL CARDS

• All participants will receive a meal card for use in the dining hall during scheduled mealtimes.
• Meal cards are preloaded with a set amount of money for each meal period. You may only swipe your meal card once per mealtime.
  • Breakfast: $5.75
  • Lunch: $9.45
  • Dinner: $9.45
  • The amount of money loaded onto the meal card will purchase an adequate meal (entree with side and a drink).
• Meals cards are loaded with enough money to include lunch on the first day of your registration
  • Early Arrivals will receive a meal voucher upon dorm check-in.
  • Participants that choose to purchase additional “a la carte” items beyond the amount of money allotted for that meal will be allowed to do so by paying with their personal credit/debit card or cash.

LOCATION: All meals are in North Dining or The Tally, per the schedule. Food is served at stations and is bought “a la carte.”

LOST MEAL CARDS

• If a meal card is lost or stolen, campers will be charged $5 for a replacement meal card.
• Campers must find a SWAG to fill out an acknowledgement of responsibility for the charge. Please be sure your child is aware of this policy.
• If your child does not have the necessary funds with them (cash, check, or credit card), we will contact their parent(s) or guardian(s) for payment.

ALLERGIES: Participants with food allergies must self-identify at mealtimes. North Dining has a specific Allergy-Free station for campers who need special accommodations. Should students have any questions during camp, they may talk to their SWAG, a camp nurse, or a Ball State University Dining staff member. Food allergies should have been submitted in each student’s medical information on their initial camp registration. Please email any changes or updates to camp@musicforall.org.

Director Academy Participants

• You may choose to eat at any of the dining establishments on campus during the week. Tuesday through Friday a special Director’s Academy lunch will be offered in the Noyer Dining Hall.

Note: Dorm rooms do not have refrigerators. Please only bring snacks that do not require refrigeration.

• ASSIGNMENTS: Housing Assignments and dorm placements will be emailed to campers and parents one week before the start of camp.
• LOST ROOM KEYS:
• Campers will receive a key, which will allow them access to their dorm for the duration of camp. If their key is lost or stolen, campers will be charged $60 for a new room key.
• Campers must find a SWAG (camp counselor) to fill out an acknowledgement of responsibility for the charge. Please be sure your child is aware of this policy.
• If your child does not have the necessary funds with them (cash, check, or credit card), we will contact their parent(s) or guardian(s) for payment.

• oMusic for All offers a safe and convenient shuttle service between the Indianapolis International Airport and Ball State University for campers flying to the Bands of America Summer Camp. To ensure the safety of all minors, no student is ever left alone with a driver.
• Please plan your student’s flights to allow for travel time to Muncie, Indiana.
  For example, if a flight lands at 9:00 a.m., students will likely arrive on campus no earlier than 11:00 a.m. after collecting luggage, boarding the shuttle, and traveling to the university.
• The cost is $60 for a one-way ride or $120 roundtrip.
• To book a shuttle, log in to your UltraCamp account, click on your student’s name, expand the “My Forms” section, and select “Complete a New Form.” Choose the Air Travel Information Form that matches your shuttle reservation, complete it fully, and submit.
• Shuttle details will be emailed to you on June 15.

Visit the Packing List page!

A message from our Sun Safety Partner, Outrun the Sun:

Camp involves many hours outdoors, often during peak sunlight hours. Music for All’s sun safety partner, Outrun the Sun, reminds you to be sure to pack sunscreen with SPF 30 or higher, sunglasses, a hat with a brim, and sun-protective clothing, including lightweight long-sleeved shirts and pants when appropriate.

Taking these simple precautions can help prevent painful sunburns and reduce the risk of skin damage that can lead to skin cancer later in life. Stay safe, healthy, and focused on enjoying a great camp experience!

• Download Guidebook from the App Store 

• Select Passphrase 

• Enter: boacamp2026 

• Parents and guardians are welcome to join the Guidebook app to see what is going on at camp 

• Campers can receive mail.
• Camp staff will deliver all mail directly to the camper’s room within their residence hall.
  Important Note: Ball State receives several large shipments of mail per day, so a package may not be received until the day after it arrives on campus.
• All mail must arrive on campus by Wednesday, June 24 to ensure timely delivery on campus.

Mailing Address:
Atten: STUDENT NAME
C/O Bands of America Summer Camp
Ball State University
University Dining Services
North Dining ND 201
Muncie, IN 47306

If you plan to ship any instruments or additional equipment to the Bands of America Summer Camp, please notify Music for All by emailing camp@musicforall.org. Time your shipping so that your items arrive after Tuesday, June 16, but before Friday, June 19. All items arriving on campus on Friday, June 19 will be delivered to campers on Monday, June 22.

Music for All will try to accommodate equipment needs on a case-by-case basis. Contact camp@musicforall.org as early as possible with requests.

• Students are expected to attend all rehearsals and evening events. Attendance will be taken as each class starts and the nightly floor meeting in your dorm. If you are not present and are not with a nurse, an immediate search of the campus will commence.
• You are expected to follow the rules and timelines regarding appropriate behavior, room assignments, and curfews.
• All medication must be registered with the camp nurse during the check-in process.
• Every Music for All Event observes a TOBACCO FREE policy. Tobacco includes but is not limited to cigarettes, vape pens, cigars, pipes, water pipes (hookah), electronic cigarettes, smokeless tobacco, and chewing tobacco are not to be consumed or possessed by any student camper throughout the duration of camp.
• The possession or use of alcohol and/or illegal drugs is STRICTLY PROHIBITED and will result in immediate dismissal at the student/family’s expense.
• You may not leave campus for any reason without having made prior, specific arrangements with the Music for All Staff.
• Students (other than commuters) that drive to Ball State University must turn in their keys at Check-In and will not be allowed to drive anywhere during their stay.
• Campers assume all financial responsibility for damage occurring in a campus building or on campus grounds due to their own negligence.
• Cell phones must be silenced during rehearsals, concerts, and performances.
• Visitors and/or guests not associated with the Bands of America Summer Camp are not permitted in the dormitories.

UNIVERSITY HOUSING POLICIES

• No open flames.
• Doors should not be propped open.
• Lofted furniture should remain lofted and should not block access to any windows or doors.
• Furniture should not be dismantled or removed from its designated space.
• Campers are responsible for disposal of their trash. Trash and recycling rooms are located on every floor.
• Markings or postings on exterior surfaces of residence halls and complexes are prohibited; this includes writing messages on sidewalks using chalk or tape.
• Campers may only post items or messages on the provided bulletin board affixed to their door.
• Campers are held financially responsible for any property damage resulting from the violation of any of the above policies or general negligence.

Prohibited Items

• Rollerblades
• Skateboards
• Tobacco
• Alcohol
• Scooters
• Bicycles
• Illegal Drugs
• Coffee Makers
• Weapons (non-performance)

Any infraction of the above rules could result in early dismissal from camp. Parents will be responsible for transportation costs if a child is dismissed early from camp.

While on campus, Music for All maintains lost and found items in our headquarters. If you notice an item has been lost or left behind after departing Ball State, please call the Music for All office at 800.848.2263 or email us at camp@musicforall.org to inquire about lost items.

Visit our Frequently Asked Questions page!

• LOCATION: Student Recreation and Wellness Center in the 5-Court Gym (1700 W Neely Ave, Muncie, IN 47306).
• HOURS:
  • Leadership Weekend: Saturday, June 20: 8:00 a.m. – 12:30 p.m.
  • Full Camp Week: Monday, June 22: 8:00 a.m. – 12:30 p.m.
  • Any campers who arrive outside of registration times should report straight to Camp Headquarters located in Park Hall Multi-Purpose Room. If you know in advance that you are going to be arriving late, please email camp@musicforall.org.

• Campers will pick up their credentials and meal cards. Nurses will also be on site for medication drop-off.
• Parking will be available directly outside the Student Recreation and Wellness Center door and alongside Worthen Arena
• OPENING SESSION:
  • Leadership Weekend: Saturday, June 20: 1:00pm in Pruis Hall
  • Full Camp Week: Monday, June 22: 1:00 p.m. in Emens Auditorium
  • Please bring all necessary equipment with you to the Opening Session and check Guidebook for details about your next activity and location.
  • Parents are invited to attend the student Opening Session at 1:00pm
  • An optional Parent Welcome Session with Music for All’s leadership will immediately follow at 2:00pm.

If a camper must depart early any day/time before their final performance on Saturday, June 27, an Early Departure Form must be completed by the student’s parent/guardian prior to arriving at camp. Please fill out this form.

Check out the Division Prep page for more information.

• Luggage Pick-Up Information
  • The maps below show where to park for performances and where to pick up your student’s luggage from the residence halls.
  • Luggage may be picked up before 8:15 a.m. or after your student’s performance/event concludes. Please coordinate pick-up plans directly with your student.
• Marching Band, Color Guard, Marching Percussion, and Drum Major Institute
  • Location:  Worthen Arena
  • Doors Open: 9:00 a.m.
  • Welcome from Music for All Camp Staff: 9:45 a.m.
  • Performances Begin: 10:00 a.m.
  • Estimated End Time: 11:30 a.m. Worthen Arena is a basketball arena, so seating is plentiful.
• Concert Band and Jazz Band (Middle School and High School)
• Doors Open: 9:00 a.m.

  • Welcome from Music for All Camp Staff: 9:20 a.m.

  • Performances Begin: 9:30 a.m.

  • Estimated End Time: 11:30 a.m.

  Seating is in an auditorium. If you would like your choice of seats, we recommend arriving early.

• Music Production Boot Camp Show & Tell

  • Location:  Music Instruction Building | Sursa Hall

  • There is no formal performance for Music Production Bootcamp. Instead, students will share the projects they created throughout the week and give family members a tour of the studio facilities.

  • • Doors Open: 9:00 a.m.

    • Welcome from Christoph Thompson, Division Coordinator, and Camp Staff: 9:20 a.m.

    • Show & Tell Begins: 9:30 a.m.

    • Estimated End Time: 10:30 a.m.

    There is no need to arrive before the start time unless you would like additional time to park and find the facility.

• All early arrivals should go to their assigned dorm lobby to get their room key from BSU Housing Services (7am-11pm)
• Starting at 5pm, MFA Staff will be in the lobby for early arrival check-in to give campers their wristband and meal card/voucher.
• If a camper arrives after 10pm, they need to call the BOA Camp Hotline at 877-643-6043.

• 5:00-10:00 p.m.: MFA Staff will be present to supervise lawn games in the outdoor grassy common area between the dorms. 

• • You must check in with MFA staff in the lobby of your dorm to receive your meal vouchers. 

• All students that have already checked in must report to the common space by 5:00 p.m. for attendance. 

• 10:30 p.m. – Students should be in their rooms for floor meetings with the SWAGs.

• 5:00 – 9:00 p.m.: Dinner will be available in North Dining Hall.  

• • You must check in with MFA staff in the lobby of your dorm to receive your meal vouchers. 

• • The dining area closes at 9:00 p.m., we suggest planning to enter the North Dining Hall by 8:30 p.m.  

• Saturday, June 21 – 7:00 a.m.: Breakfast Opens in North Dining Hall.  

• • Use the provided meal card to eat breakfast prior to going to check-in in the Student Rec Center

• Leadership Weekend Check-In occurs between 8:00 a.m. – 12:30 p.m. on Saturday, June 21 in the Student Recreation and Wellness Center in the 5-Court Gym. 

• Check-In will take approximately 30 minutes, so early check-in is recommended.  

• Check-In is REQUIRED. Here you will receive your name badge, wristband and meal card for the week.  

• Lunch is included for all Leadership weekend participants. You should use your meal card to purchase lunch at North Dining Hall.  

• The Opening Session for Leadership Weekend Experience will begin promptly at 1:00 p.m. in Pruis Hall.   

• All early arrivals should go to their assigned dorm lobby to get their room key from BSU Housing Services (7am-11pm)
• Starting at 5pm, MFA Staff will be in the lobby for early arrival check-in to give campers their wristband and meal card/voucher.
• If a camper arrives after 10pm, they need to call the BOA Camp Hotline at 877-643-6043.

• 5:00-10:00 p.m.: MFA Staff will be present to supervise lawn games in the outdoor grassy common area between the dorms. 

• • You must check in with MFA staff in the lobby of your dorm to receive your meal vouchers. 

• All students that have already checked in must report to the common space by 5:00 p.m. for attendance. 

• 10:30 p.m. – Students should be in their rooms for floor meetings with the SWAGs.

• 5:00 – 9:00 p.m.: Dinner will be available in North Dining Hall.  

• • You must check in with MFA staff in the lobby of your dorm to receive your meal vouchers. 

• • The dining area closes at 9:00 p.m., we suggest planning to enter the North Dining Hall by 8:30 p.m.  

• Saturday, June 21 – 7:00 a.m.: Breakfast Opens in North Dining Hall.  

• • Use the provided meal card to eat breakfast prior to going to check-in in the Student Rec Center

• Camp Check-In occurs between 8:00 a.m. – 12:30 p.m. on Monday, June 22 in the Student Recreation and Wellness Center in the 5-Court Gym. 

• Check-In will take approximately 30 minutes, so early check-in is recommended.  

• Check-In is REQUIRED. Here you will receive your name badge, wristband, and meal card for the week.  

• Lunch is included for all camp participants. You should use your meal card to purchase lunch at North Dining Hall.  

• The Opening Session for the Bands of America Summer Camp will begin promptly at 1:00 p.m. in Emens Auditorium.   

• You will go directly to your division’s first rehearsal/meeting immediately following the Opening Session.  Bring your instrument/equipment to the Opening Session. 

• Director’s Academy campers can participate in the Directors Concert Band during camp. While the ensembles won’t have an official performance, it is a fun way for directors to play in an ensemble during the week.
• Director Band will be using BEAM for reading of sheet music. You are encouraged to bring a tablet if you have one. 
• You will have access to the BEAM app, where all of your music can be stored digitally. We will have iPads you can check out for Director Band, but if you own a tablet, we encourage you to bring it to camp.
• 1. Download Beam Music from the app store/play store. You may already have it.
  2. Login to your previously used account or Tap “New User? Sign-up”
  3. Enter Ensemble Code – m
  4. Enter Ensemble Password – mn
  5. Create a new personal account to use with Beam
• We recommend bringing your personal instruments, though we will have a select number available to borrow if necessary.
• If you plan on participating in the ensemble, please fill out the online form here

• Students are required to stay on campus during their entire stay. Even though you may have brought your students to BSU, once they arrive, they are under the supervision of Music for All.
• Please enforce the rules and timelines regarding your students’ room assignments, curfew, lights out, if necessary.
• Both campers and Director Academy participants assume responsibility for any room damage during your stay and will be billed accordingly.
• Campers are also responsible for any damage to other areas/buildings directly caused by them.

Music for All and Bands of America has been providing professional development for 50 years. We know that the most influential element in the success of students is a qualified, knowledgeable, and skilled teacher.

Led by Dr. Nola Jones and a renowned faculty, the Sweetwater Director Academy presented by Yamaha is recognized as one of the finest and most comprehensive professional development experiences available. Our curriculum offers multiple opportunities to fit your schedule and area of expertise.

VanderCook College of Music offers participants the opportunity to earn graduate credit by attending clinic sessions and concerts followed by the submission of session reports that include the following:

• Upload scans of handouts, concert programs, or share session links to the MECA office.
• Develop written summary outlines of each session.
• Write personal reflection essay reports (2-3 pages) of each session.
• Course Codes:
• 1 credit – $180 – 6096B
• 2 credits – $360 – 7066B

Registration and full in person attendance is required.

Click here to register.

Hello from your friends at Yamaha!

Congratulations on making the decision to attend the 2026 Bands of America Summer Camp, presented by Yamaha. We are confident that you, as well as teachers and students from all over the country, will benefit greatly from this decision. Music teachers and music students mean the world to us at Yamaha, and it would be nearly impossible to express how much we appreciate your work and determination. My colleagues and I are excited to spend time with you during the week at Camp. This event is one of the high points of the year for us, and we enjoy seeing it grow year after year.

Please plan on attending the Yamaha Young Performing Ar0sts Concert on Monday, June 22. You will enjoy a beautiful mix of classical and jazz music performed by some of the brightest, emerging young musicians in the country. This year, our featured Yamaha Performing Artist is internationally renowned Trumpet Artist, José Sibaja! We are thrilled to have him with us.

The YYPA Program has helped launch the careers of many other noteworthy artists such as Carol Jantsch (Principal Tuba, Philadelphia Orchestra), Kenneth Tse (University of Iowa Distinguished Chair, Saxophone), Paul Cornish (Blue Note recording artist, pianist with Joshua Redman), and Conrad Jones (Associate Principal Trumpet, Pittsburgh Symphony Orchestra).

Everyone at Yamaha wishes you safe travels and we offer our most sincere gratitude for being part of this incredible event. We want to affirm our commitment to Music for All, to you, and to music education.

Let’s do this!!!

Musically Yours,
John Wittmann
Associate Vice President
Yamaha Artist Relations Group
Yamaha Corporation of America

View Letter as PDF

The information below is for Directors participating in the Sweetwater Director Academy at the Bands of America Summer Camp. 

EARLY ARRIVAL DORM CHECK-IN 

• Time: 8:00 a.m. to 11:00 p.m.  

• Location: your assigned residence hall 

• A Ball State University representative will meet you in the dorm lobby to give you your room key.  

• You will have an envelope with your name on it at the dorm desk that contains your meal vouchers. If it is not given to you, please ask the RA for it.  

EARLY ARRIVAL MEALS 

• 5:00 – 9:00 p.m.: Dinner will be available in North Dining Hall.  

• You will have an envelope with your name on it at the dorm desk that contains your meal vouchers. If it is not given to you, please ask the RA for it.  

• The dining area closes at 9:00 p.m., we suggest planning to enter the North Dining Hall by 8:30 p.m.  

• Saturday, June 20 – 7:00 a.m.: Breakfast Opens in North Dining Hall. 

 MONDAY JUNE 22 – CAMP WEEK CHECK-IN 

• Camp Check-In occurs between 8:00 a.m. – 12:30 p.m. on Monday, June 22 in the Student Recreation and Wellness Center in the 5-Court Gym. 

• Check-In will take approximately 30 minutes, so early check-in is recommended.  

• Check-In is REQUIRED. Here you will receive your name badge, wristband, and meal card for the week.  

• Lunch is included for all camp participants. You should use your meal card to purchase lunch at North Dining Hall.  

• The Opening Session for the Bands of America Summer Camp will begin promptly at 1:00 p.m. in Emens Auditorium.